UTILITY COMMITTEE

The Utility Committee meeting was held on January 14, 2008 at 5:00 p.m. with Chairman Ruane presiding. Members present were Mr. McGiffin, Mr. Cregar, and Mr. Snaman. Mr. Leary was absent. Members of Council present were Mr. Slavin, Mr. Hogan (arrived at 5:40 p.m.), Mr. Salters (arrived at 5:53 p.m.), Council President Williams (arrived at 5:10 p.m.) and Mayor Carey.

AGENDA ADDITIONS/DELETIONS

Mr. McGiffin moved for approval of the agenda, seconded by Mr. Snaman and unanimously carried.

Dedication of Rights-of-Way and Public Infrastructure - Four Seasons

The developer of the Four Seasons Subdivision, MikeRoy, L.L.C., has requested that all public infrastructure improvements related to this subdivision be dedicated to the City of Dover for permanent ownership and maintenance. Members were provided a map showing the general location and configuration of the subject rights-of-way. MikeRoy, L.L.C. has constructed all of the improvements in accordance with City standards and specifications. After construction was completed, City staff inspected the public improvements and provided the developer with a list of repairs to be made to meet the City of Dover Standards and Specifications for Public Works Construction. As of this date, all work has been completed by the developer.

Mr. Koenig, Public Services Director, noted that the material provided to members indicates that a one (1) year Maintenance Agreement, Maintenance Bond, and a Release of Liabilities, as well as the as-built drawings, have been submitted by the developer. He advised members that although these documents have been submitted, they have not been finalized. He assured members that these documents will be finalized prior to consideration by City Council.

Mr. Koenig advised members that the approved plan set for this subdivision indicates that the Four Seasons Homeowners Association shall have the full responsibility and expense for the perpetual maintenance of the landscaped open space islands located within the public right-of-way of Arlberg Circle, Homberg Circle, and St. Bernadino Circle.

Staff recommended acceptance of dedication of rights-of-way and public infrastructure in the Four Seasons Subdivision, with the dedication to include all of the referenced public improvements, as follows:

             Sewer Utility Infrastructure (Construction Value = $236,264.00):

             12" SDR-35 PVC Sanitary Sewer Main                                   -                          200 l.f.

             10" SDR-35 PVC Sanitary Sewer Main                                   -                          221 l.f.

             8" SDR-35 PVC Sanitary Sewer Main                                     -                       3,184 l.f.

             8" C-900 PVC Sanitary Sewer Main                                        -                          140 l.f.

             6" PVC Sanity Sewer Laterals                                                  -  1,337 l.f. (43 laterals)

             4' Diameter Sanitary Sewer Manholes                                     -       19 ea. (137.74 v.f.)

             Water Utility Infrastructure (Construction Value = $193,275.00):

             10” Ductile Iron (Class 52 Cement Lined) Water Main           -                       1,300 l.f.

             8” Ductile Iron (Class 52 Cement Lined) Water Main             -                       3,656 l.f.

             6” Ductile Iron (Class 52 Cement Lined) Water Main             -                          162 l.f.

             1” Polyethylene Water Service Line                                         - 1,192 l.f. (43 services)

             10” Gate Valves                                                                        -                              2 ea.

             8” Gate Valves                                                                          -                              6 ea.

             6” Hydrant Valves                                                                    -                              7 ea.

             Fire Hydrants                                                                            -                              7 ea.

             Storm Water Infrastructure (Construction Value = $185,555.00)

             Catch Basins                                                                             -                            29 ea.

             Storm Water Manholes                                                             -             2 ea. (9.75 v.f.)

             15” Type III Reinforced Concrete Pipe                                    -                          282 l.f.

             18” Type III Reinforced Concrete Pipe                                    -                          162 l.f.

             24” Type III Reinforced Concrete Pipe                                    -                          116 l.f.

             36” Type III Reinforced Concrete Pipe                                    -                            21 l.f.

             42” Type III Reinforced Concrete Pipe                                    -                          518 l.f.

             48” Type III Reinforced Concrete Pipe                                    -                            80 l.f.

             15” ADS N-12 Plastic Pipe                                                       -                          576 l.f.

             18” ADS N-12 Plastic Pipe                                                       -                          301 l.f.

             24” ADS N-12 Plastic Pipe                                                       -                          279 l.f.

             30” ADS N-12 Plastic Pipe                                                       -                          189 l.f.

             36” ADS N-12 Plastic Pipe                                                       -                          111 l.f.

             Street Infrastructure: (0.9884 miles) (Construction Value = $879,391.00)

             Arlberg Circle                                          Station 0+00 to Station 3+99              399 l.f.

             Eiger Court                                              Station 0+00 to Station 3+19              319 l.f.

             Homberg Circle                                       Station 0+00 to Station 3+99              399 l.f.

             Matterhorn Drive                                     Station 0+00 to Station 18+31         1,831 l.f.

             Mont Blanc Boulevard                             Station 0+00 to Station 18+72         1,872 l.f.

             St. Bernadino Circle                                Station 0+00 to Station 3+99              399 l.f.

5,219 l.f.

Mr. Snaman moved to recommend approval of staff’s recommendation for the acceptance of the dedication of rights-of-way and public infrastructure for The Four Seasons Subdivision, with dedication to include all of the referenced public improvements. The motion was seconded by Mr. McGiffin and unanimously carried.

2030 Energy Plan Committee Status Report

Members were provided the 2030 Energy Plan Committee Status Report. Mr. DePrima, City Manager, reminded members that the 2030 Energy Plan Committee was created almost two (2) years ago for the purpose of exploring ways of replacing or creating electric generation for the City of Dover for the future. Mr. Fred James, Project Coordinator with PACE, gave a presentation and reviewed the Status Report. He advised members that the 2030 Committee is requesting approval to move forward, as follows:

1)Manage a Solicitation Process to select a development partner(s).

2)Support partner’s development efforts until prospective power project is defined and commercial terms for energy, capacity and equity participation are defined.

3)Dover will then compare this “Build” option(s) to Market “Buy” options, or combinations thereof, before any further commitments are made.

Mr. James stated that the next steps for the 2030 Committee is to present the RFP Process to members during their January 28, 2008 meeting. He assured members that there will be no binding commitment on behalf of the City to proceed with any party or proposal and explained that the objective is to solicit creative ideas and commercial options from those in the power development business that may suit the City’s long-term electricity needs and objectives.

It was the consensus of members to recommend support of the plan as presented and to encourage the 2030 Committee to move forward with the plan, including the presentation of the RFP Process to members during their next meeting.

Mr. Greg Neil, President of the Wild Meadows Homeowner’s Association, relayed appreciation for the presentation and explanation provided. Due to the close proximity to the Garrison Tract, Mr. Neil stated the desire of the residents is to obtain details of how this project may affect their neighborhood. He indicated an understanding, as explained during the presentation, that this project is in its planning stages.

Draft Resolution in Support of the Bluewater Wind Project

Members reviewed a proposed Resolution in support of the Bluewater Wind Project. Mr. Ruane advised members that the Public Service Commission and the three (3) other state agencies responsible for approving the Bluewater Wind power purchase agreement with Delmarva have "tabled" the project because of the lack of consensus. The tabling of this project further delays the availability of this alternative energy supply, which Dover has agreed to include in its portfolio as a partner in an agreement between Bluewater Wind and the Delaware Municipal Electric Corporation (DEMEC).

In discussing the status of the Bluewater Wind project with Mr. McCullar, President and CEO of DEMEC, he agreed that the member cities in DEMEC, such as Dover, could play a more active role in trying to persuade members of the Delaware General Assembly to support this project, since they are reportedly the ones who are behind the lack of consensus among the four (4) state agencies. Although Mr. McCullar felt that direct communication with individual State Legislators would be the preferred route, he also agreed that a Council Resolution in support of the project would be helpful.

Mr. Ruane noted that discussion and approval of such a Resolution would not only remind the public of the importance of the project for municipal electric providers, but the Resolution would also provide a mechanism for the Council as a whole to communicate its support to the Governor, the entire General Assembly, the four (4) State agencies and the Public Service Commission.

Responding to Mr. Snaman, Mr. Ruane stated that the proposal has been submitted by DEMEC and that members of Council were made aware of the City’s participation costs; however, this is proprietary information and suggested that an executive session be scheduled to provide further details to committee members. He advised members that this is a competitive matter, otherwise, DEMEC would not have become involved.

Mr. McGiffin moved to recommend adoption of the proposed Resolution (Attachment #1), seconded by Mr. Snaman and unanimously carried.

PACE/NAES Monthly Report (November)

Mr. DePrima provided the PACE/NAES Monthly Reports for November 2007. He reminded members that the report is being provided to allow members the opportunity to monitor what is being sold in electric and the revenues received, which will give members a better understanding of any fluctuations and give them the opportunity to make improvements if deemed necessary. It is not his intent to make a presentation of the report; however, he welcomed any questions.

There being no further business and no objections, Mr. Ruane declared the meeting adjourned.

Meeting Adjourned at 5:58 P.M.

                                                                                    Respectfully submitted,

                                                                                    Eugene B. Ruane

                                                                                    Chairman

EBR/TM/jg

S:ClerksOfficeAgendas&MinutesCommittee-Minutes20081-14-2008.wpd

Attachment

Attachment #1 - Resolution in Support of the Bluewater Wind Project