UTILITY COMMITTEE

The Utility Committee Meeting was held on November 25, 2003, at 4:30 p.m., with Chairman Ruane presiding. Members present were Mr. Lambert, Mr. Farling, Mr. Carey (arrived at 4:45 p.m.), and Mr. Ritter (arrived at 4:40 p.m. and departed at 5:38 p.m.).

Agenda Additions/Deletions

Mr. DePrima requested the addition of item #4, Update - Project Schedule 230 KV Tie - 69 KV Feeders 1 & 2.

Mr. Lambert moved for approval of the agenda, as amended, seconded by Mr. Farling and unanimously carried.

Annexation Request - 1196, 1198, 1210, and 1234 South Governors Avenue, Owned by Creekstone Development

Ms. Melson informed members that, as identified in the City’s Comprehensive Plan Update, all annexations will be reviewed from a cost benefit stand point. The annexation area consists of four (4) parcels of land totaling 9.282^+/- acres, owned by Creekstone Development, and is located on the west side of South Governors Avenue near the intersection with Southbee Drive.

Members reviewed the “Cost /Revenue Analysis Prototype” for Residential Costs (Attachment #1) and the “Cost /Revenue Analysis Prototype” for Commercial Costs (Attachment #2) for properties located at 1196, 1198, 1210, and 1234 South Governors Avenue. Ms. Melson stated that these properties are identified in the Annexation Plan as a Category 1, which includes lands that are most desirable for annexation into the City of Dover due to the proximity of City services and/or existing utilization of City services.

The Planning Staff recommended that the properties be annexed into the City of Dover and that the properties (totaling 9.282^+/- acres) be zoned C-2A (Limited Central Commercial) and RM-1 (Medium Density Residence) upon annexation. Ms. Melson advised members that the Planning Commission recommended approval of the request for annexation, as recommended by staff.

While reviewing the “Cost/Revenue Analysis Prototype”, Mr. Farling questioned the method used in the cost/revenue analysis when the future use of the property was unknown. Mr. DePrima explained that when annexing commercial property, estimating was the only way to develop the cost/revenue analysis.

Mr. Farling moved to recommend approval of the Planning Commission’s recommendation for annexation of properties located at 1196, 1198, 1210, and 1234 South Governors Avenue, seconded by Mr. Carey and unanimously carried.

Update - Electric Rate Study Implementation Plan

Mr. DePrima briefly updated members on the progress of the Electric Study Implementation Plan and indicated that the team was in the last quarter of the analysis phase. He displayed a chart showing several different scenarios and the affects the proposed energy rates would have on City of Dover electric customers (energy bills). The scenarios consisted of shifting rate classes, ratcheting, and power factor. Mr. DePrima reminded members that the implementation of the electric rate study was not intended to be used as a tool to increase revenue, only to reapportion existing rates.

Update - Project Schedule 230 KV Tie - 69 KV Feeders 1 & 2

As a result of the Council Meeting of November 24, 2003, it was requested that Mr. DePrima provide a project schedule for the 230 KV Tie - 69 KV Feeders 1 & 2 (Attachment #3). Mr. DePrima stated that the transformers have been ordered and that, to date, the project is still under budget.

No further action was taken.

Mr. Ruane announced that, due to the holidays, the Utility Meeting scheduled for December 23, 2003 would be canceled. He stated that a Special Utility Meeting could be called if necessary.

Mr. Carey moved for adjournment, seconded by Mr. Lambert and unanimously carried.

Meeting Adjourned at 5:55 P.M.

                                                                                    Respectfully submitted,

                                                                                    Eugene B. Ruane

                                                                                    Chairman

EBR/jg/lcg

S:ClerksOfficeAgendas&MinutesCommittee-Minutes200311-10-03-Special-Utility.wpd

Attached

Attachment #1 -  Cost/Revenue Analysis Prototype for Residential Costs -1196, 1198, 1210, and 1234 South Governors Avenue - Annexation

Attachment #2 -  Cost/Revenue Analysis Prototype for Commercial Costs -1196, 1198, 1210, and 1234 South Governors Avenue - Annexation

Attachment #3 - Project Schedule for the 230 KV Tie - 69 KV Feeders 1 & 2