COUNCIL COMMITTEES

The Council Committees Meeting was held on July 8, 2002, at 6:45 p.m., with Council President Carey presiding. Members of Council present were Mr. Ritter, Mr. Pitts, Mrs. Williams, Mr. Truitt, Mr. McGlumphy, Mr. Speed, Mr. Salters, Mr. Ruane, and Mayor Hutchison.

AGENDA ADDITIONS/DELETIONS

Mr. Speed moved for approval of the agenda, seconded by Mrs. Williams and unanimously carried.

LEGISLATIVE AND FINANCE COMMITTEE

The Legislative and Finance Committee met with Chairman Salters presiding. Members present were Councilman McGlumphy, Councilwoman Williams, and Mr. Shelton. Mrs. Street was absent.

Evaluation of Bids - Downtown Dover Pedestrian Amenities, Loockerman Street - Phase 3

Landscape Architectural Services, Inc. and the City of Dover have prepared plans and specifications for the construction of various streetscape improvements in downtown Dover. These improvements generally include the installation of brick sidewalks, granite cobblestones, trash receptacles, free-standing planters, hanging planters, bike bollards, new street sign posts, tree grates, plant materials, and sodding. The project area includes Loockerman Street from South Governors Avenue to South State Street, Bradford Street from Loockerman Street to Reed Street and New Street from Loockerman Street to Reed Street. A majority of the improvements are limited to Loockerman Street. Since this project is a Transportation Enhancement Project sponsored by the Delaware Department of Transportation (DelDOT), all contract documents were prepared under the supervision of DelDOT.

The total project budget is $450,000 for out-of-pocket expenses. Funding for this project is being provided through DelDOT’s Transportation Enhancement Grant Program. Construction invoices will be submitted to DelDOT’s Central District Office for reimbursement during the project. The City’s Public Works, Planning and Inspections, and Electric Departments are providing in-kind services equal to 20% of the total project cost which is estimated at $585,551.52. These in-kind services represent the City’s financial match for the Transportation Enhancement Project.

Staff recommended awarding the contract for the Downtown Dover Pedestrian Amenities, Phase 3 to the low bidder, Designed Improvements, Inc. of Landenburg, Pennsylvania, in the amount of $357,487 contingent upon a bid evaluation and approval letter from DelDOT, the project sponsor.

Mr. McGlumphy moved to recommend approval of staff’s recommendation, seconded by Mrs. Williams and unanimously carried. It was noted that, due to time constraints, staff requested that this matter be considered during the Council Meeting later this evening for final approval.

Mr. Speed moved to adjourn into executive session to discuss legal matters, seconded by Mr. Salters and unanimously carried.

Meeting Adjourned at 7:00 P.M.

                                                                             Respectfully submitted,

                                                                             Carleton E. Carey, Sr.

                                                                             Council President

CEC/jg

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