COUNCIL COMMITTEES

The Council Committees Meeting was held on June 28, 1999, at 6:45 p.m., with Council President Christiansen presiding. Members of Council present were Mr. Pitts, Mr. Leary, Mr. Truitt, Mr. Carey, Mrs. Malone, Mr. Salters, Mr. Weller, and Mayor Hutchison. Mr. Lambert was absent.

AGENDA ADDITIONS/DELETIONS

Mr. Carey moved for approval of the agenda, seconded by Mr. Truitt and unanimously carried.

LEGISLATIVE AND FINANCE COMMITTEE

The Legislative and Finance Committee met with Chairman Salters presiding. Members present were Councilman Leary, Councilwoman Malone, and Mr. Merritt. Mr. Carey was deputized to serve in the absence of Mr. Gorman.

Bid - Fence Contract

The City currently has a blanket bid with Duck’s Quality Fence for fencing work, which expires June 30, 1999; therefore, staff solicited bids for a new fence contract. Only one (1) vendor submitted a bid, Duck’s Quality Fence. Members were provided detailed costs for the fence contract (on file in the Office of the City Clerk) and were explained the process involved for any fence repairs and new fencing jobs, as follows:

            1.    The City receives the unit price on a specified fence part or job.

            2.    The needs for the next three (3) years are met as and when they occur.

            3.    Smaller jobs costing $2,500 or less are handled through the City Departments.

            4.    Jobs costing $2,501 to $24,999 will be approved by the City Manager.

            5.    Jobs costing $25,000 or more will be presented to City Council.

            6.    Support Services will issue the purchase orders for each job, charging the costs to the specified department. The Electric, Water/Wastewater and Parks and Recreation Departments/Divisions are frequent users of these services.

Funding for the jobs will come from each department’s budget. Staff recommended that the fencing contract be awarded to Duck’s Quality Fence of Smyrna, Delaware, for the period of July 1, 1999 to June 30, 2002.

Mr. Salters moved to recommend approval of staff’s recommendation, seconded by Mrs. Malone and unanimously carried.

Meeting Adjourned at 6:48 P.M.

UTILITY COMMITTEE

The Utility Committee met with Mr. Weller presiding in the absence of Chairman Lambert. Members present were Councilman Carey and Mr. Kramedas.

Bid - FY99 Resurfacing Program

In conjunction with the City of Dover Capital Investments Plan, bids were solicited to resurface various streets throughout the City during fiscal year 1999. To date, eight (8) streets have received a financial commitment from Suburban Aid Agreements which are funded by area legislators. Additional streets will be funded through the Department of Public Works budget, provided the funds are available. The low bid was received from George & Lynch, Inc., in the amount of $411,837, which results in an average cost of $6.04 per square yard. Members were advised that any additional work will be completed based upon the average cost per square yard.

Staff recommended awarding the FY99 Resurfacing Program Contract to the low bidder, George & Lynch, Inc. in the amount of $411,837.

Mr. Weller moved to recommend approval of staff’s recommendation, seconded by Mr. Carey and unanimously carried.

Mr. Leary moved to adjourn into Executive Session to discuss legal and personnel matters, seconded by Mr. Weller and unanimously carried.

Meeting Adjourned at 6:53 P.M.

                                                                                    Respectfully submitted,

                                                                                    Robin R. Christiansen

                                                                                    Council President

/jg

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